Explore the list of the best document management systems available in 2025.
Document management systems have become a more popular source for businesses to store, organize, manage, and retrieve electronic documents and images of paper-based records. They offer a wide range of features, such as storage and retrieval, collaboration, remote access, workflow automation, and many more. Would you like to know about the document management system (DMS)? Continue reading this article to learn about DMS!
A Brief Detail On Document Management System (DMS)
A document management system (DMS) is a software designed to help businesses create, store, manage, and track electronic documents and images of paper-based records. It streamlines workflows, enhances security with features like version control and user permissions, supports compliance, and enables remote access to files. It eliminates the need for paper use and centralized data storage.
Key Features of Document Management System (DMS)
Document management system (DMS) offers a vast range of key features to help businesses store, organize, manage, and retrieve electronic documents and images of paper-based records. Here are the most significant key features of document management systems.
Document Input
Document input involves scanning, sending emails, manual uploading, bulk uploading, mobile applications, and web services. Most businesses combine paper and digital files when it comes to document input. Document input is the best feature that allows businesses to input files through scanning, sending emails, manual uploading, bulk uploading, mobile applications, and web services.
Document Indexing
Document indexing is another feature of document management systems. It allows you to associate or tag documents with different “search” terms. It is a way to the documents.
Document Search
It is another feature of document management systems. It allows you to perform safe and powerful searches, document content and metadata searches, a scalable document search engine, and advanced searches on all document attributes.
Document Processing
Document processing involves creating documents using templates, linking documents to records in systems, linking to ERP or CRM systems, etc. This ensures that the document processing process is completed with the guidelines.
Workflow Automation
Document management systems are known for their great workflow automation function. DMSs usually enable you to store, organize, and manage electronic documents using automation tools. It involves automatic and manual workflow, document routing, setting up individual rules and document actions, etc.
Document Security
Document management systems are also renowned for their document security feature. Document security enables you to achieve a high level of document encryption and role-based access. It involves audit trail, users and roles, advanced access rights, encrypted documents on the file system, etc.
Best Document Management Systems Available in 2025
There are many document management systems, each catering to the unique needs of businesses. Check out the best document management systems.
Guru
Cost: $18/user/month
Guru is a document management system that is best for searching any app, document, or chat stream for answers. It offers a range of features to store, organize, and manage electronic documents and images of paper-based records.
DocHub
Cost: From $10/month
DocHub is another document management system that includes a free forever plan. It is the best for comprehensive PDF editing. Several businesses use this tool to view, edit, and sign PDFs and other documents. It offers a seamless integration with Google Workspace and other cloud services for document import and export.
Trainual
Cost: From $249/month (billed annually)
Tainual is a notable document management system, known for the best AI-assisted documentation creation. It includes a 7-day free trial. It features engagement tracking, reporting, onboarding, training, and activity tracking. Its AI-powered content generation is perfect for creating tests and procedures.
Axero
Cost: From $10/user/month
Axero is the best for centralized document storage, making it ideal for many businesses. It also includes a 14-day free trial. It features document management with version control, customizable profiles, interactive employee directories, task management, etc.
Notion
Cost: From $10/user/month (billed annually)
Notion is the best for customizable document databases and comes with a free plan. It features project management, a database, collaborative features, editing tools, etc. Due to its powerful features, it is also used by many businesses for their document management.
DocuWare
Cost: Pricing upon request
DocuWare is the best document management system for workflow automations that comes with a 30-day free trial plus a free demo. It features digital editing, task control, connected while mobile, versioning, workflow automation, and deletion workflows.
OpenText
Cost: Pricing upon request
OpenText is another document management system. It is the best for content lifecycle management and includes a free demo. It offers a wide range of features, including document management, business workspaces, AI content assistant, enterprise applications integration, and workflow and automation.
MedTrainer
Cost: Pricing upon request
MedTrainer is the best for healthcare organizations. It offers several features, including Learning Management, Credentialing, and Compliance Management.
These are the best document management systems. In addition to these, there are many document management systems. To learn more, try an online search.
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